How to add a Time Off Event - Multiple Days
Use this process to schedule multiple days of time off (like PTO or vacation) for a user. The system automatically removes them from assigned routes, unassigns their jobs, and logs the event across all selected days.
Step-by-Step: Schedule Multiple Days for Time Off
Go to Time Off Events
Open the Menu.
Select Time Off Events.
Add a New Event
Click Add New Time Off Event.
Select the User taking time off.
Enter the Time Off Range
Set the Start Date (e.g., May 20).
Set the End Date (e.g., May 24).
Add a note or reason — example: Vacation.
Select the Time Off Type
Choose PTO (Paid Time Off) or the correct category.
If adjustments are needed (e.g., pay changes), log them here only if required.
Add Pay Details (If Applicable)
Example: 5 days Ă— $100/day = $500 total PTO.
Enter pay info if your company tracks paid time off within the system.
Set the Duration
Confirm Full Days are selected (not partial).
Review the total number of days listed.
Save the Event
Click Save to apply.
You’ll now see the new event listed under Time Off Events with dates and notes.
Verify in Schedule
Go to the Schedule or Map View.
The user will appear as Unavailable from the 20th–24th.
Jobs that were assigned to them will be unassigned automatically.
Check Job Reassignment
View each date to confirm jobs were removed from their route.
Reassign any open jobs as needed to other users.
Notes & Best Practices
Use Time Off Events for any multi-day absences (PTO, vacation, sick leave).
The system will automatically unassign all jobs during those days.
Always add a note for context (e.g., “Vacation,” “Medical Leave,” etc.).
If using paid time off, include daily rate and total pay for records.
Verify that all days display correctly under the Time Off Events log.
Use this tool to keep schedules accurate and prevent missed assignments.
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