How to Set Trainees on the Schedule

Overview of the most effective way to schedule trainees on the route.

Label the User as Trainee

• Open the User File of the cleaner.

• Select Trainee and save.

• This is for reference so you can easily identify trainees in your system.

Activate Trainee Status for the Day

• Go to Route Management or Schedule Board.

• Find the trainee (e.g., Ashley) and activate their status for the day.

Choose Trainee Type

Trainee Watching	Trainee Working
For brand-new trainees.	For trainees nearing completion of training (optional)
Trainee gets full pay for the job.	Pay is split as if they were working with a team.
Job time is not reduced; they get paid hourly and Trainers full scheduled JTH time	Job time is reduced proportionally (e.g., 3-hour job becomes 1.5 hours).

Verify Activation

• Ensure the trainee is activated for the correct type today.

• Activation can be done from either Route Management or Schedule Board.

Payroll Reminder

• Trainee pay and stipend are only automated when the trainee is activated for the day.

• Simply labeling someone as a trainee does not trigger payroll changes.

Notes & Tips

• Labeling = quick identification.

• Activation = controls daily status, payroll, and job timing.

• Choose Trainee Watching for full pay, Trainee Working for split/team pay.