How to use Payroll Repoort

The payroll report in Cleaning Software provides a detailed breakdown of employee hours, pay, and adjustments. This is often the most-used report for managing payroll efficiently.

1. Accessing the Payroll Report

• Go to Reports → Payroll Report

• Set your date range (e.g., last week of May)

• Select all users or filter by specific user types

• Click Search to generate the report

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2. Layout of the Report

Top Section: Summaries

• Total Payout: Total amount earned by each employee for the period

• Average Hourly Rate: Includes actual cleaning time + travel time

• Useful for compliance (e.g., proves pay meets minimum wage requirements)

Bottom Section: Employee Details

• Each employee has a tab

• Expand columns to see detailed data

• Key columns include:

  • Job ID

  • Customer number

  • Service type

  • Date of service

  • Estimated time vs. Actual time

  • Payout per job

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3. Adjustments Section

• Travel time (if paid)

• Tips

• Mileage (if reimbursed)

• Other payroll adjustments specific to that employee

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4. Hourly vs. Job-Based Pay

• For hourly employees: Pay listed next to clocked time

• For job-based employees: Payout is calculated per job

• Includes travel time where applicable

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5. Notes

• Actual time vs. estimated time helps track efficiency

• Adjustments provide transparency for tips, mileage, or other compensation

• Report can be used to prove compliance with labor laws